Cool Stuff

D-Day, Logistics, and Student Housing Turn

Today is the 74th anniversary of D-Day (aka, Operation Overlord); the invasion of Nazi-occupied Europe by Allied forces. The “D” just stands for “Day” and was a term used for any important military day, though now it has become synonymous with Overlord.

No doubt you’re familiar with D-Day, if only because you’ve seen “Saving Private Ryan” which begins with the beach landing. It was (and remains) the largest amphibious military invasion in the history of mankind, and it was a massive success.

Thinking about D-Day made me think about General Dwight D. Eisenhower as he was the Allied supreme commander for the invasion, and further how Eisenhower thought about logistics. In fact, it was his experience with logistics during his time in the military that influenced his decision to create the Interstate Highway System as President in 1956. One of the provisions was that every five miles of the system needed to have a stretch straight and long enough that a fully loaded C-130 should be able to use it as a runway in the event of war.

Eisenhower_d-day

The invasion was really a culmination of several other operations which required the build-up of men and materials. Infantry, ships, boats, ammunition, supplies, rations, fuel, everything needed to support the invasion had to be amassed and then put into motion flawlessly. Can you fathom?

bythenumbers2

Instead of warships, this isn’t much different than the maintenance supplies you may need for turn.

The fact that they knew what they needed, got it where it needed to be and when it needed to be there is an accomplishment so vast it’s impossible to fully appreciate.

If you’ve seen “Saving Private Ryan” then you have a snapshot of what the initial landing likely looked like to the first guys that showed up.

Dday beaches

A lot like a Turn schedule if you think about it.

In the world of Student Housing, our D-Day is “Turn” or the period where students move out en masse around the end of July while a new set moves-in a couple of weeks later. In the middle of our operation, we’re gathering intelligence, making repairs, painting, cleaning, moving furniture, replacing flooring and fixtures as needed, and getting everything ready for a new group of students and their parents.

At Knights Circle, we have some 2,500+ rooms, and we’ll typically turn between 1300-1650 rooms in about two weeks. Every room is unique and we have to record its condition, schedule the work, and ensure everything is shiny by move-in day – regardless of how the previous college student left it. Clearly, you can see how logistics matter, if you’re not already familiar yourself.

Most of the industry uses something like a dry erase board or a legal pad. If you’re turning 100 rooms, maybe that works, but for most places turning 500 or more rooms, that’s insane. Could you imagine Eisenhower overseeing D-Day with a clipboard?

I created an all-in-one solution which we dub our Placement Book or Turn Board, depending on what we’re doing. We use a spreadsheet as opposed to a Google Sheet due to the sheer size and number of calculations necessary to track the mammoth amounts of data. For smaller communities, a Google Sheet is a great solution as it can be accessed anywhere and multiple users can access it in real time. However, I recommend having as few chefs in the kitchen as possible, lest the broth be spoiled.

PB

Placement Book, aka Turn board for managing 2500+ beds.

We keep it updated throughout the year with who lives where, and who have renewed their leases in their current unit. This allows us to do all kinds of things without confusion and creates instant access to information for everyone on the team. Early move-ins? Late Move-outs? Transfers? Need to track carpet replacement for 786 rooms scattered among 2500? No problems at all.

TurnStats

Turnover Stats by building and by phase. This allows us to adjust which days we want to do which buildings depending on how many beds there are to turn in that building. 

Our latest iterations have also integrated real-time move-out inspection data so we know what level of painting, cleaning, or maintenance we may need to assign to our vendors. And our vendors LOVE working with us for this reason as they can get as many printouts as they want.

Due to how much automation we’ve built into our operation, we’re able to run full audits of various databases, conduct our roommate matching, get solid estimates for turn, and keep an accurate picture of our capital inventory by the unit and overall.

Turn is the most difficult part of the business and it hinges entirely on logistics. Accuracy ensures efficiency, which means people don’t get burnt out through long hours, which means their quality of work is better, which leads to fewer mistakes. Everything starts with accuracy and speed – two things most people don’t get at the same time.

The entire operation is a massive logistics game and winning it means winning your whole year. If you’re in Student Housing, and you want a consultation on how you can make your turn the best it can be with what you have, feel free to drop me a line. I love talking to other people in the industry about turn.

I’m no Eisenhower, but the lesson of D-Day hasn’t been lost on me.

 

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Be A Super Ethical Leader in 3 Easy Steps

 

Immanuel Kant is a boss. Like, the boss of bosses.

As far as philosophers go, he’s like the RZA of this here ethics game. He’s the one that really summed it up nicely, and gave everyone the central cornerstone of modern ethics: The Categorical Imperative!

categorical

Put simply: Act so that the maxim of your actions should be made universal and necessary. 

Ok, put even simpler: In whatever you do, act in such a way that you’re advocating that all people, everywhere, should always act in the same way, in that same situation.

So, if you shoplift, you’re saying by your actions that it’s in the best interest of all people everywhere to do the same. If you disagree, and think all people shouldn’t shoplift, neither should you – so don’t do it. Duh.

If you hold the door for people walking 10 steps behind you and let them in first, you’re saying everyone else should do the same. Also a good idea.

Boom. Lawyered.

Or, philosophized? Whatever. 

literallykant

Kant’s other central points were:

  1. People are an ends in and of themselves, not a means to an end – so treat them that way. Don’t intentionally harm them.
  2. A good act is a good thing in and of itself, regardless of the outcome. Even if you failed, a good act is its own reward.

Taken altogether, if practiced, you have the lion’s share of what it takes to be a good leader – or at least not a giant-garbage-person.

My take away?

  • Love people. At the very least, respect their humanity. Every one of them. Treat them decently, even if you don’t like them.
  • Do a good thing because it’s a good thing to do. That means being honest, keeping promises, give your best effort, learn from mistakes. Even if you fail, you did the right thing and that’s all it needs to be. Success received for doing the wrong thing isn’t any success at all.
  • Be a model for what you think is right – make sure you agree with what your actions say you believe in.

I wish I had another Kant pun to throw in here to close this thing out with, but I Kant think of one.

Waitaminute… I see what I did there.  I just Kant get enough of these puns.

You deserve to be recruited

 

You’re talented, you’re just not industry-famous. Yet.

You’re probably not even looking for your next opportunity. But wouldn’t it be nice if your next opportunity was looking for you?

That’s why we exist.

We’re student housing veterans, curating talented candidates for industry leaders. By pre-qualifying candidates and presenting only those we feel would be a great fit for the culture and location of the job at hand, we save time and effort for employers seeking to find their next rock star.

We’re confidential, free to talented candidates, and focused solely on the student housing industry.

Hiring Managers: You have incredible turnover, and the process of finding talent is tedious, and often unfruitful. We seek to help you quickly identify talent where you are, that’s pre-qualified, and a great fit for the culture you’re trying to build.

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We know all of this because we have around 40 plus years of experience at all levels of the industry. Creating a space for top talent to congregate just sounded like an amazing opportunity, so that’s what we did. We’re continuously refining our searchable criteria, and working on ways to best help your new career move find you.

Not a rock star yet? Are you a Leasing Agent, or CA, and thinking you want to make student housing a career?  We want you too! Among the toughest gigs to fill are Leasing Manager and Marketing Manager positions. We’ll be looking at you if you’re interested in making that step up.

Because privacy is essential, we let you make the decisions. Don’t want to put it on blast that you’re open to a promotion to the next level? Great. Sign up with us and let us know to contact you first to gauge your interest. It’s that simple. Or, if you’re wide open to having us share you with the world, we’ll do so when we find a job that sounds perfect for you. The point is, we’ll only share what you want us to.

It’s a new age, with new rules. You deserve to be recruited.

Let us know about you in as little as sixty seconds and we’ll be in touch for more info. Know someone in student housing? Send this to them to share the love. TalentPath.com

 

Andy Warhol Has Advice For You…

sowhatDon’t sweat it. If something is bothering you for that long, do something about it. You don’t have to be a mess. Things happen. Roll with the punches. Glasses break. Milk spills. Pencils have erasers.
timechanges

People get used to new ideas. New ideas change things. Probably the only way time plays a part – but he’s right. Time by itself won’t change things. Unless we’re talking about a banana. Time will do just fine on that. realfakeThis one’s a problem I think all people should have. I think if you’re not constantly flirting with the idea of what’s real then you’re not pushing the membrane of reality to see how stretchy it is. There are a plethora of things people insist are real but are nothing more than constructs of habit and tradition that we do merely for lack of introspection and the willingness to look a bit weird. bizasart Being good in business requires a massive supply of self-awareness and self-honesty. I think art requires the same thing. The best comedians I’ve noticed are some of the most honest people I’ve ever seen. They see things the way they are, not as everyone would like you to see them – and they speak up. Makeart

Get the product out the door. No one cares about your book or your poem, or your picture if you never make it. I’ve worked with hundreds of good people who failed to produce even the most rudimentary of suggestion for a; flyer, form, website, sign, banner, you name it – out of fear. Crank out enough art to choke them. Something will stick.
cokesYou’re not better than anyone else. Yeah, you are. At a thing or things – but not intrinsically. Don’t fall in love with your own image or the sound of your voice so much you forget what a simple pleasure a coke can be. Stop and drink the sodas. gorevidalonandyThis is easily the greatest backhanded compliment I’ve ever seen or heard. There may be no greater source of heat in the universe than this burn. Go ahead. Put your hand to the screen. Feel that? You could cook bacon on that.

The Best Hip-Hop Album of the Past Year You Never Heard

Run The Jewels goes H.A.M. – check out this amazing album from Killer Mike and El-P, released for free!

Superior lyrics, satisfying flows, and devastating beats form the bouillabaisse of this bad-ass album. Enjoy the Hip & the Hop? This is a must listen to.

runthejewels

You’re So Good Looking

birds

I think tough decisions are made easier when we become acutely aware that we have the choice to not make them. Sure, we may not like the consequences of failing to make a hard call about our lives, but it’s still within our power to not make them.

And there is something freeing about that- The idea that life isn’t happening “to us” but that we’re an active, informed participant in the whole thing.

Reactions are choices, and choices are (by definition) powerful. Our choices are limited only by our imaginations. A few years ago in my office, someone came down with a cold and started sneezing profusely. Needless to say, the reflexive barrage of “Bless you” came hard and fast. Then, in the fashion of an old “Seinfeld” episode, the next sneeze was met with “You’re soooooo good looking” which left some younger staffers perplexed. We got a good laugh and now that’s all anyone says when someone sneezes. It’s better, isn’t it?

It’s a small thing, but it’s evidence of how choices become ingrained through repetition and all that’s needed to change those deeply embedded responses is a single moment.

Every moment is a new opportunity to do something different. Obviously, you don’t have to avail yourself of that opportunity every moment, just don’t become so numb to it that you forget that it’s there.

Some things are too beautiful to not share

This is Bear’s Den, a British Folk Rock group that play some of the most beautiful music you’ve ever heard. I don’t post a lot of music here, but damn – this is incredibly moving. Also, I might have a dash of beard-envy.

Enjoy.